The challenge
The mission is big. The team is small. The admin never stops.
Program staff spend more time reporting than delivering
Grant reporting, impact documentation, and funder updates are necessary — but they pull program staff away from the work the funding is meant to support. The reporting burden grows with every new grant, and it rarely gets smaller.
Donor and grant data lives in too many places
Donor records, grant deadlines, impact metrics, and program outputs are spread across spreadsheets, email threads, CRMs, and shared drives. Nobody has a complete picture without spending time assembling one — and by then it's usually too late to act on it.
Small teams are asked to do more with less — every year
Non-profits can't hire their way to scale the way a commercial business can. The expectation from funders and boards is to extend impact without proportionate headcount growth. AI is one of the few levers that actually changes that equation.
Use cases
Where AI gives non-profit teams their time back.
These are workflows we design and build on your existing Microsoft 365 environment — without requiring new platforms or dedicated IT staff.
Funder reports drafted from program data — not from memory
An agent that pulls outcome data, activity logs, and financial summaries from your existing systems and produces a structured grant report draft aligned to each funder's template. Program staff review and personalise; the mechanical aggregation is done. Reduces per-report time substantially.
Personalised donor updates without the manual segmentation
An agent that generates personalised impact updates for donor segments — drawing from your program outcomes and donor history — and routes them through Outlook for review and send. Keeps major donors informed between formal reports without requiring individual manual drafts.
Continuous outcome tracking instead of point-in-time scrambles
An agent that aggregates program outcomes from your data sources on a rolling basis — tracking against grant targets, surfacing variances early, and maintaining the evidence trail for reporting. You know where you stand against every commitment at any point in the cycle.
New funding opportunities surfaced and summarised — before the deadline
An agent that monitors grant databases and funder announcements relevant to your mission, extracts eligibility criteria and deadlines, and routes a structured summary to your development team. No more missed opportunities because someone didn't see the email.
Why CommonLogic
Non-profits have specific constraints. We design for them.
Built for lean teams, not enterprise IT departments.
Non-profit technology budgets and IT capacity are not enterprise-scale. We build on your existing Microsoft 365 subscription — which most non-profits already have at nonprofit pricing — without requiring new platforms, dedicated IT staff, or ongoing vendor fees.
Beneficiary and donor data stays inside your environment.
Constituent data is sensitive — both ethically and under the data protection obligations many non-profits carry. Every agent we build runs inside your Microsoft tenant. No data routes through our infrastructure or third-party services.
We scope to the mission, not the technology.
The goal of every engagement is to free up time for the work that matters — programme delivery, funder relationships, beneficiary impact. We don't build AI for its own sake. If the automation doesn't directly free up staff capacity or improve reporting accuracy, we don't build it.
How we engage
Where we typically start with non-profit organisations.
Every engagement starts with a clear, scoped problem. These are the services that apply most often.
Enterprise AI Strategy
For non-profits evaluating where AI can reduce administrative burden without adding risk. We map your current workflows, identify the highest-value automation candidates, and produce a prioritised roadmap before any build commitment.
Learn more →Multi-Agent Workflow Design
For organisations with a specific process to automate — grant reporting, donor communications, impact tracking. Fixed scope, fixed price, something in production in weeks.
Learn more →Implementation & Support
For organisations that need deployment, team onboarding, and an ongoing support option. We stay through adoption, not just delivery.
Learn more →Common questions
What non-profit teams ask before they engage.
If something isn't answered here, reach out — we respond quickly.
We already have Microsoft 365 nonprofit licensing — do we need more?
+How do we handle funder data governance and confidentiality requirements?
+Our team has very limited technical capacity. Can we still do this?
+Can the agent work with our existing CRM or donor management system?
+How long until we have something working?
+Ready to find out which admin workflow your team shouldn't be doing manually?
One conversation is enough to identify the right starting point and scope a no-obligation estimate.
You'll leave with a clear picture of what's possible on your existing Microsoft 365 licensing.